Hours, days off and time off

There are three layers. The salon has opening hours. Each person can have their own weekly hours. On top of that you can change one date, give someone time off, or block part of a day.

Salon opening hours

1. Open Settings › Opening hours.
2. For each weekday, use the switch to mark it Open or Closed, and set the opening and closing time.
3. Press Save opening hours.

These are the hours your salon is open, and anyone who follows the salon uses them. Until you set them, your booking page shows no times at all.

A person’s weekly hours

By default a person follows the salon’s hours. To give someone their own week:

1. Open Providers, click the person, and find Working hours. Press Edit. (You can also click their name on the Schedule screen.)
2. Choose Their own weekly hours.
3. Mark each day working or off. For a working day, set the start and end.
4. For a split shift, press + Split shift to add a second range in the same day.
5. Copy to other working days saves retyping the same hours.

A person with their own weekly hours uses those instead of the salon’s. If every day is off, that is the same as following the salon. If someone has left, switch them to Inactive instead (see the Providers guide).

One date that is different

On Schedule, the Week view shows each person’s days.

• Click a day to turn it off or on, then choose “just this date” or “every week”.
• Drag across several days to change them all at once.
• Click the ✎ on a day to give that date its own hours, including a split day, for one date or several.

Changes you make here are held until you press Save N changes. Discard throws them away. A day changed for one date only is marked “Changed for this date only”. Back to regular hours (or Use usual hours) removes the change.

Time off

For vacation, sick days, training and so on:

1. Open Schedule and switch to Time off, then press + Add time off. Or open the person on Providers, find Time off and press + Add.
2. Pick the person, the From and To dates, and a reason (Vacation, Sick, Personal, Holiday, Training) or your own note.
3. Press Add N days off.

To undo it, remove the range from the same list. Those days go back to their usual hours and the booking page offers them again.

People who sign in as a tech can ask for time off themselves. Their request appears under Needs action (the bell and the Dashboard) and you approve or decline it. The time is held while it waits.

Blocking part of a day

On the Calendar, press New appointment (or click an empty spot) and switch to the Event tab. Choose the shape: Time range, Until closing, From opening, All day, or Several days. Then pick a category (Lunch, Break, PTO, Non-PTO, Personal, Training, Sick, Other) and an optional note.

Blocked time works like an appointment: nobody can book over it. Non-PTO is time a person will make up later. KlevaBook keeps it marked as owed until you say it was made up.

Closing the whole salon for a day

KlevaBook has no single “closed” switch for one date. To close for a holiday, add Time off for every person for that date (reason: Holiday). It is quick from Schedule › Time off.

Two things to know:

• Setting a weekday to Closed in Settings › Opening hours closes it every week, not just once.
• A person with their own weekly hours stays bookable on a day the salon is marked closed, because their own hours replace the salon’s. Time off for that person always wins.

Do days off cancel appointments?

No. Time off, a day off, or a blocked event does not cancel or move appointments that are already booked. KlevaBook doesn’t warn you either. Check the Calendar for that date first, and move or cancel those appointments yourself (see the Appointments guide). From now on the booking page stops offering that time.

If you book at the desk on a day the person isn’t scheduled, KlevaBook asks first. You can choose Book anyway.